Planning an outdoor event? Don’t forget the essentials.

Outdoor events offer a beautiful, open-air setting that’s perfect for weddings, parties, showers, or corporate gatherings—but they also come with their own set of logistical challenges. Whether you’re hosting in a backyard, park, or open venue, having the right rentals can make or break the experience.

Here are the top 10 must-have rentals to help your outdoor event run smoothly and look amazing.

1. Tents or Canopies

Weather is unpredictable—even on the sunniest days. A tent offers shade, protection, and structure for your event. From elegant pole tents for weddings to simple canopies for casual parties, there’s a style and size for every occasion.

Pro Tip: Add tent sidewalls for extra coverage and style.

2. Tables & Chairs

You can’t host a great event without giving guests a place to sit and dine. Round tables, banquet tables, cocktail tables—each has a role depending on your layout. Pair them with stylish chairs (Folding, Resin Padded, or Cross-Back) to complete the look.

Don’t forget: Consider seating for dining, lounging, and ceremonies if needed.

3. Lighting

Once the sun sets, the right lighting keeps the mood going. String lights, and uplighting can make your space magical and functional.

Bonus: Lighting also helps define spaces like dance floors or lounge areas.

4. Portable Bar or Beverage Station

Guests love a designated drink area, and a portable bar keeps things organized. Whether you’re serving mocktails, cocktails, or lemonade, a bar setup makes your outdoor event feel elevated.

Style tip: Rent drink dispensers, ice buckets, and glassware to complete the station.

5. Lounge Furniture

Create cozy corners with outdoor sofas, cocktail tables, and small side tables. Lounge areas are perfect for socializing, photo ops, and giving guests a place to relax between dancing or dining.

6. Dance Floor

Grass is not ideal for dancing—trust us. A rented dance floor gives guests a safe and comfortable place to cut loose, especially if you’re bringing in a DJ or live band.

Size guide: Make sure it fits your guest count. We can help you choose!

7. Linens & Tableware

Outdoor doesn’t have to mean casual. Dress up your tables with linens that match your theme, plus rented dishware, flatware, and glassware for a polished look.

Pro Tip: Cloth napkins and chargers add instant elegance.

8. Generators or Power Solutions

If your outdoor venue doesn’t have built-in power (like in a backyard or field), a generator is a must. It can power your lights, sound system, catering equipment, and more.

9. Restroom Solutions

For more remote outdoor events or if your guest count is high, rented restroom trailers are the way to go. They’re clean, climate-controlled, and far more comfortable than standard porta-potties. Give us a call or shoot us an email for a list of our go-to restroom companies.

10. Decor Extras

Little details go a long way. Don’t overlook:

  • Signage and easels
  • Patio heaters or fans (depending on the season)
  • Centerpieces, lanterns, and accent décor

These elements help personalize your event and tie everything together.

Bonus: Let Us Help You Put It All Together

We know that outdoor events come with lots of moving parts, but that’s where we come in. We can help you choose exactly what you need based on your space, guest count, and vision—without overdoing it or blowing your budget.

Ready to start planning your outdoor event?
Get in touch with us today, and let’s make sure your rental checklist is complete (and stylish!).