Planning an outdoor event in beautiful Northern Colorado comes with plenty of perks—stunning views, fresh air, and open space. But if there’s one thing we can’t control, it’s the weather. That’s why having a solid weather contingency plan is essential for any outdoor wedding, corporate gathering, or backyard celebration.
Whether it’s unexpected rain, high winds, or an unseasonably hot day, here’s how to prepare so your event stays on track—rain or shine.
1. Start with a Tent Plan
The best defense against unpredictable weather is a tent. Not only do tents offer protection from rain and wind, but they also provide shade on hot summer days.
Tips:
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Reserve your tent early—especially for events between May and October. These book up months in advance.
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Consider sidewalls and anchoring options depending on wind forecasts.
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Add fans or heaters depending on the season.
2. Know Your Venue’s Rules
Some venues have weather policies that dictate when tents can be installed or when events must be moved indoors. Always check:
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Backup indoor space availability
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Time frames for making weather-related decisions
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Tent staking limitations (some venues only allow concrete weights)
3. Watch the Forecast, But Don’t Wait Too Long
Weather apps can be helpful, but forecasts change quickly in Colorado. A good rule of thumb is to make a go/no-go call on major changes 7-10 days in advance to give your rental company time to adjust.
Pro tip: If your event is in a remote location, cell service might be spotty—download radar apps ahead of time or assign someone to monitor conditions.
4. Communicate with Vendors Early
Make sure everyone involved—caterers, musicians, photographers—knows the weather plan and timeline.
Include details like:
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Alternate setup locations
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Power access (especially if moving indoors)
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Flooring or tent changes due to wet ground
5. Have Extras on Hand
Weather can shift quickly, so small backup items go a long way:
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Umbrellas for guests
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Extra towels for drying off chairs
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Walkways or flooring to keep mud at bay
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Wind Clips for windy conditions
6. Consider a Canopy for Shade or Light Rain
If a full tent isn’t in the budget, we offer canopy options that can be customer-installed. They’re perfect for shade or a light drizzle and can be a cost-effective backup plan.
7. Partner with Professionals
At Front Range Event Rental, we’ve helped thousands of clients navigate the ups and downs of Colorado’s weather. Our team can recommend the best options based on your venue, guest count, and time of year—and help you create a backup plan you can count on.
Final Thoughts
A little preparation goes a long way. A solid weather contingency plan means less stress and more confidence that your special day will go off without a hitch, no matter what Mother Nature has in store.
Need help planning your event’s weather backup?
Contact us today for personalized advice or a quote on tents and accessories.
